SA-4(11)—System Of Records
>Control Description
Include ⚙organization-defined Privacy Act requirements in the acquisition contract for the operation of a system of records on behalf of an organization to accomplish an organizational mission or function.
>Supplemental Guidance
When, by contract, an organization provides for the operation of a system of records to accomplish an organizational mission or function, the organization, consistent with its authority, causes the requirements of the PRIVACT to be applied to the system of records.
>Related Controls
>Assessment Interview Topics
Questions assessors commonly ask
Process & Governance:
- •What acquisition policies and procedures address the requirements of SA-4(11)?
- •How are security and privacy requirements integrated into the acquisition process?
- •Who is responsible for ensuring that acquisitions comply with SA-4(11)?
Technical Implementation:
- •How are security requirements defined and documented in acquisition contracts?
- •What mechanisms ensure that acquired systems and services meet security requirements?
- •How do you validate that vendors and service providers comply with specified security controls?
Evidence & Documentation:
- •Can you provide examples of acquisition documentation that includes security requirements?
- •What evidence demonstrates that acquired systems meet security specifications?
- •Where is acquisition security documentation maintained throughout the system lifecycle?
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